Equipment is inventoried using shared databases--one for AV equipment, the other for computer-related equipment. Library staff in each school should inventory the equipment in their building on an annual basis, and keep the records current with information about assigned locations and users.
Getting Started with FileMaker The AV Equipment and Computer databases are currently managed in FileMaker Pro. These instructions explain how to log in to the program, navigate and update records.
Exporting from FileMaker Export records from the FileMaker database to work with them in Excel.
All equipment with a value over $100 is tagged upon arrival at Central Receiving. If buildings purchase equipment locally, and the equipment has a value over $100, they need to provide Central Receiving with the equipment description, model and PO number, manufacturer, serial number, date of purchase and date received, unit cost and location so that the item can be entered into the district database. Receiving will then provide an equipment tag to place on the item.
See Withdrawing Equipment for details about removing equipment from a building and updating the inventory records properly.
This page was last updated on October 21, 2011.