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ICCSD Library Catalog

Tech How To

Management of Computers and Other Equipment

Administrative Regulation

Series 1000

Management of Computers and Other Instructional Equipment             1003.2

The District Media and Technology office will maintain an inventory of computers and other instructional equipment housed in each school. Equipment will be inventoried annually by the library department in each school. The following information will be kept for TVs, DVD players, projection equipment, computers, monitors, printers and other devices with a value of over $100: location within the school, serial number, district insurance tag number, date of acquisition and other data as appropriate.

Out-of-building use of equipment will be managed by library staff. During school recesses when library staff are not under contract, equipment checkout will be handled by a building administrator.

The following are guidelines for managing equipment checkout in the buildings:

• Buildings will develop procedures for checkout of equipment. Sample student and staff checkout forms are located at Staff Equipment Checkout Form and Student Equipment Checkout Form.

• Computers designated as portable and other equipment may be checked out to students for school projects with faculty or parent permission. Training and/or information on the proper use of the equipment will be provided before checkout.

• Computers designated as portable and other equipment may be checked out to staff for activities in support of the educational mission of the schools and consistent with the district's policy 400.6 Technology Resources Policy. Such activities include:

  • preparation of classroom materials

  • data-gathering and management on field trips

  • recording data during classroom observations

  • preparation of conference forms and end-of-year reports

  • presentations at Board meetings, conferences and other professional meetings

  Long-term checkout and checkout for use at state and national conferences is at the discretion of the building principal.

• Equipment taken out of the building will be the responsibility of the staff member who checks it out. The staff member will sign a statement accepting full financial responsibility for the equipment. This statement will be kept on file in the library. See: Staff Equipment Checkout Form

• Equipment taken out of the building should be in an appropriate carrying case or be protected against damage.

• Equipment will not be checked out to student teachers, practicum students or volunteers.

• Standard desktop computers are not intended to be portable and will not be checked out of the building. During summer months, routine maintenance and upgrading may be performed on equipment in the buildings, so it is necessary that the equipment be there.

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This page was last updated on March 02, 2011.